How to Migrate Emails from Soverin to Office 365?

Soverin is an email service platform that provides strong privacy and security features. However, still many businesses opt for Office 365 as the best option for email management.

A few reasons for the same include advanced security, a comprehensive suite of productivity and collaboration tools, and easy accessibility across all devices.

So, in the following sections of this blog post, let us learn about these insights in detail along with the step-by-step guide for migrating from Soverin to Office 365.

What Is Soverin?

Soverin is an email hosting service private company based in Amsterdam. Soverin focuses on protecting user privacy and data. It is suitable for both personal and business email hosting. It provides secure business email hosting with custom domain support along with measures to protect against threats like phishing and malware.

Unlike many free email services, Soverin does not collect user data or display ads. This helps in maintaining the privacy of business communications. As an independent company based in Amsterdam, Soverin offers an alternative to big tech companies that focus on digital sovereignty and local data hosting in Europe.

Soverin gives users more control over their communication with features like unlimited email aliases to keep the primary address private. They call themselves an “honest email service” that is transparent about their practices.

What Makes Office 365 an Ideal Choice for Businesses?

Office 365 and Soverin are both email hosting and management tools. However, they cater to different needs and preferences. Summarized below are some points that analyze different factors and features of both platforms and show why businesses prefer Office 365 over Soverin:

• Features and Applications: Soverin is primarily a basic email service that focuses on privacy and security. It does not include integration into any productivity apps like Word or Excel. On the other hand, Office 365 is an advanced email management system along with integration features. Here, you will find a wide range of applications like Word, Excel, OneDrive, etc as well as collaboration tools like Teams for chat, SharePoint for document management, etc.
• User Experience and Accessibility: Soverin is a web-based service that is easy and simple to use. However, Office 365 is available on Windows, Mac, iOS, and Android. It seamlessly integrates with various Microsoft products and third-party services. Also, it is highly customizable as per the organization’s needs.
• Security: Soverin’s main focus is on privacy. It features no ads, no tracking, and strong encryption. In comparison to this, Office 365 provides advanced security features like multi-factor authentication, data encryption, and threat protection. It meets various international standards for data protection and compliance (e.g., GDPR, HIPAA).
• Cost and Pricing: While Soverin provides a straightforward pricing model with a focus on email services, Office 365 provides various plans available for individuals, businesses, and enterprises, ranging from basic to premium. The plans are suitable for small businesses to large enterprises with flexible pricing models.

What Are the Prerequisites to Migrate from Soverin to Office 365?

Migrating from Soverin to Office 365 involves many steps. Since Soverin supports IMAP access, here are some steps you need to ensure before proceeding with the main migration process:

• Assess the volume and type of data you need to migrate.
• Ensure you have the necessary Office 365 subscription and licenses.
• Back up all your data from Soverin before starting up the migration process.
• Set up user accounts in Office 365 for each user you plan to migrate.
• Ensure IMAP access is enabled for your Soverin account. Then, collect the required information which is the Soverin IMAP server name and port.

Step-By-Step Process For Soverin to Office 365 Migration

After ensuring the above steps, you are now ready to start the actual migration process. Here are the main steps you need to follow for the same:

• Log in to the Office 365 admin center — Select IMAP migration.
• Create or add a migration endpoint by entering the Soverin IMAP server details.
• Configure the migration batch.
• Start the migration. The migration will begin, and you can monitor the progress in the Migration dashboard.
• Once the migration is complete, verify that all emails have been migrated to the Office 365 accounts.
• Update your DNS records to point to Office 365 for email delivery. This involves changing the MX records to Office 365 settings.

What Are the Possible Challenges During or After the Migration Process?

Migrating from Soverin to Office 365 using IMAP can present several challenges. Here are some potential issues you might encounter during or after the migration process:

• Large mailboxes can slow down the migration process or cause timeouts.
• Some emails or folders might be missing or not fully transferred.
• Users might have trouble configuring their email clients to connect to Office 365.
• There might be a delay in updating DNS and MX records that can cause email delivery issues.

Apps4Rent Can Help with Soverin to Office 365 Migration

Migrating from Soverin to Office 365 can be a complicated process. It needs careful planning and implementation. Each phase, from pre-migration preparation to post-migration support, must be handled with precision to ensure a smooth transition. For this, Apps4Rent is your savior.

As a Microsoft Solutions Partner, Apps4Rent brings years of experience and expertise to streamline the Office 365 email migration process. We offer comprehensive support and guidance, ensuring each step is executed successfully. You can contact us via call, email, or chat for full assistance throughout the entire migration process.