How to Migrate from EasyDNS Mail to Office 365?

Every business is working tirelessly to grow and achieve its set milestones. One important part of this involves operating businesses digitally and it is incomplete without a robust, scalable, and efficient email system.

There are many email platforms available in the market to explore and use, however, Office 365 provides a powerful, all-in-one solution that supports modern business needs and can make your email system more reliable and effective.

If you are an EasyDNS Mail user, migrating to Office 365 can be a game changer for you. Moreover, it is an upgrade and strategic move towards enhanced efficiency and collaboration.

With that being said, in this blog post, we will take you through a comprehensive guide on the complete process of migration from EasyDNS Mail to Office 365. So, let’s get started and explore how this transition or migration process can benefit your organization in a greater way.

What Is EasyDNS Mail?

EasyDNS Mail is also known as EasyMail. It is provided by EasyDNS Technologies Inc. It is a reliable and flexible email hosting solution for individuals and businesses who want to use their own domain names in their email addresses. It allows users to access, send, and receive emails via IMAP, POP, or webmail.

To use EasyMail, users need to subscribe to any service plan as per their requirements. Other key features of EasyMail include:

• It offers a 5GB storage level along with additional storage levels up to 15GB, 50GB, and over 50GB according to the pricing.
• It uses TLS, SSL, and STARTTLS for secure connection along with virus and spam protection.
• It offers an easy outbound SMTP service for reliable outbound email services. This service is designed to handle large volumes of outbound emails which makes it suitable for businesses with high email traffic.

Why Should You Consider Migrating From EasyDNS Mail To Office 365?

While there are many features of EasyDNS Mail that make it a suitable choice for users, Microsoft Office 365 outshines it by enhancing the overall email management experience. The trend of migrating from EasyMail to Office 365 is seen because of the following benefits:

• Enhanced Security: It is very well said that prevention is better than cure and Office 365 ensures this by providing robust security features. It includes advanced threat protection, data loss prevention, and encryption to protect emails and data.
• Integration with Microsoft Suite: Office 365 makes it easy to collaborate and work efficiently by seamlessly integrating with other Microsoft tools like Outlook, Word, Excel, PowerPoint, calendar, and contacts.
• Cost-Effective: Microsoft Office 365 offers competitive pricing options which makes it a cost-effective solution for businesses and organizations of all sizes. This allows you to easily manage and grow your email storage needs without worrying much about running out of space.
• Professional Email Address: Office 365 allows you to use a professional email address by using your domain name. This enhances the business image and credibility by projecting a professional image, building trust, and establishing a consistent brand identity.
• Compliance Centre: It is a centralized hub for managing compliance-related tasks. The data loss prevention (DLP) feature helps you identify, monitor, and protect sensitive information. It also provides tools for managing data retention policies and conducting risk assessments.
• Data Governance: In Office 365, you can set up retention policies, labels, and disposition reviews to ensure that the data is retained for an appropriate duration and disposed of securely when no longer needed. It helps you manage the lifecycle of your organization’s data.
• Real-time Collaboration: Collaborative tools in Office 365 allow multiple users to work simultaneously on documents, spreadsheets, and presentations. This enables seamless communication among team members which ensures everyone is on the same page and working towards the same goals.

Considering all the above benefits, Office 365 can be the go-to solution for all your communication needs. In fact, Office 365 not only handles the basic email functions but also streamlines the workflow in the most efficient manner.

Prerequisites for the EasyDNS Mail to Office 365 Migration Process

Before actually migrating your mailboxes from EasyDNS Mail to Office 365, certain measures need to be taken care of. This will ensure a smooth migration process.

The prerequisites that need to be handled are as follows:

1. Prepare an Excel file containing the email addresses, usernames, and passwords of the mailboxes you want to migrate. Make sure that you follow the same format that is – Email addresses, Usernames, & Passwords in the consecutive columns without any spaces.
2. Ensure that the necessary DNS records are properly configured for receiving emails. You can do this and check if your domain is set up correctly in the Microsoft 365 Admin Center.
3. Disable the ‘VALIDATE-CERT’ option under the ADVANCED settings in the easyDNS IMAP Migration Tool. This will prevent certificate failure errors during the migration process.
4. Ensure that you have sufficient storage space left in your Office 365 account to accommodate the migrated emails.

Steps for Migration Emails from EasyDNS Mail to Office 365

After completing the above-given steps, your mailboxes are not ready for the migration process. To migrate from EasyDNS Mail to Office 365, you can use the EasyDNS IMAP Migration Tool. Moreover, the basic function of this tool is to migrate mailboxes from various IMAP-based sources, including EasyDNS. The IMAP Migration tool simplifies the migration process.

It preserves all subfolders during the migration process and provides real-time notifications when the migration is complete.

Here are the steps to be followed:

1. Log in to your EasyDNS account and go to the domain you want to manage.
2. Click on the Email tab.
3. Click on IMAP Migration under the Email tab.
4. Select the source email account from which you want to migrate.
5. Choose Office 365 as the destination email account
6. Begin the migration process. The tool will automatically migrate your emails from EasyDNS to Office 365.

Once the migration is complete, verify that emails can be sent and received correctly. Ensure that the migration was successful and that all mailboxes are accessible in Office 365.

Common Challenges During EasyDNS Mail to Microsoft 365 Migration

By following the above-given steps, you can successfully migrate your mailboxes from EasyDNS to Office 365. However, users have encountered some common challenges during the EasyDNS Mail to Office 365 migration process.

1. A slow network with low bandwidth can significantly impact the success of the migration process. Ensure that your network hardware is up-to-date and has sufficient bandwidth.
2. There is a risk of data loss or corruption, especially when dealing with large PST files. To mitigate this risk, create backups and carefully handle the files.
3. Large PST files (greater than 20GB) can lead to performance issues and slow import time. To improve the performance, split the files into smaller chunks.
4. Insufficient storage space can also lead to import failure. Check and ensure that you have adequate mailbox space before starting the migration process.

Apps4Rent Can Help with EasyDNS Mail to Office 365 Migration

EasyDNS Mail and Office 365 are both email platforms that work effortlessly to meet unique work requirements. However, as the whole technology landscape is changing, businesses, organizations as well as individuals need to upgrade in order to grow and evolve.

To make the migration process more smoother, organizations can create a well-detailed migration strategy and work with migration experts. As a Microsoft Solutions Partner, Apps4Rent has years of experience and can be your friend cum guide in ensuring that the EasyDNS Mail to Office 365 migration process is done correctly and efficiently.

By now, if you are considering migrating your emails to Office 365, then you can seek support from Apps4Rent. We are just a call or an email away. Hurry up!